Donor Privacy Policy

Board approved: April 2013

The Grottoes of North America Humanitarian Foundation is a 501c3 organization who provides dental care for special needs children. Its goal is to tackle the most common chronic childhood disease today, tooth decay.

Contributions from individual donors, corporations and foundations make up approximately 35% of the

Humanitarian Foundations’ base of support and our relationship with our contributors is the highest

expression of our mutual commitment to the mission of engaging the community in helping provide dental care for special needs children.

The Humanitarian Foundation respects the privacy of its donors and has put in place a Donor Privacy

Policy to honor these rights.

DONOR INFORMATION

The Humanitarian Foundation collects and maintains the following types of donor information when it is voluntarily provided to us:

  • Contact information such as name, address, telephone number and e-mail address
  • Giving information
  • Information on events attended, publications received and special requests for program information
  • Information provided by the donor in the form of comments and suggestions

This confidential information is kept on file for IRS purposes. It is also used to analyze overall giving patterns in order to make more accurate budget projections, as well as to understand donors’ interests in our mission and to update them on the organization’s plans and activities. This information is shared with staff, board members, volunteers and consultants only on a confidential and need-to-know basis.

LIST SHARING

The Humanitarian Foundation does not sell, rent, trade or share its donor list with any other

organization. The Humanitarian Foundation never sends out mailings on behalf of other organizations.

DISCONTINUING CONTACT UPON REQUEST

It is the policy of Humanitarian Foundation to communicate with donors according to their expressed

preferences whenever possible. The HF will discontinue or change the method used to contact any person

upon that person’s oral or written request directed to the organization, its professional fundraiser, or other

agent.

The Humanitarian Foundation shall maintain a record of all requests by persons who indicate to the

Humanitarian Foundation that they do not wish to be contacted by or on behalf of the Humanitarian

Foundation.

Upon a person’s (or a person’s authorized representative’s) request that the Humanitarian Foundation

discontinue further contacts, the person’s name and address will be promptly modified in the Humanitarian

Foundation’s donor database to ensure that no further contact is made with the person. The Humanitarian

Foundation will also take steps to ensure that no further contact is made with the individual and that the

person’s name is removed from any external databases or records under the Humanitarian Foundation’s

control.

Permanent Record: The Humanitarian Foundation will maintain an electronic record of all requests for

discontinuance of contacts, effective with the adoption of this policy by the Humanitarian Foundation’s

board of directors. Oral requests will be noted in writing by the staff of the Humanitarian Foundation and

then permanently recorded in the electronic donor database. The records of persons who have made such a

request will be maintained by the Humanitarian Foundation to the extent necessary for legal or liability

purposes.

DONOR BILL OF RIGHTS

The Humanitarian Foundation subscribes to the Donor Bill of Rights, which was created by the Association

of Fundraising Professionals (AFP), the Association for Healthcare Philanthropy (AHP), the Council for

Advancement and Support of Education (CASE), and the Giving Institute: Leading Consultants to Non-

Profits.

The Donor Bill of Rights

Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that

is primary to the quality of life. To ensure that philanthropy merits the respect and trust of the general

public, and that donors and prospective donors can have full confidence in the nonprofit organizations and

causes they are asked to support, we declare that all donors have these rights:

I. To be informed of the organization’s mission, of the way the organization intends to use donated

resources, and of its capacity to use donations effectively for their intended purposes.

II. To be informed of the identity of those serving on the organization’s governing board, and to expect the

board to exercise prudent judgment in its stewardship responsibilities.

III. To have access to the organization’s most recent financial statements.

IV. To be assured their gifts will be used for the purposes for which they were given.

V. To receive appropriate acknowledgement and recognition.

VI. To be assured that information about their donation is handled with respect and with confidentiality to

the extent provided by law.

VII. To expect that all relationships with individuals representing organizations of interest to the donor will

be professional in nature.

VIII. To be informed whether those seeking donations are volunteers, employees of the organization or

hired solicitors.

IX. To have the opportunity for their names to be deleted from mailing lists that an organization may intend

to share.

X. To feel free to ask questions when making a donation and to receive prompt, truthful and forthright

answers.

For More Information Contact:

Dianna Bristle, Executive Director at 614.933.0711 or dianna.bristle@hfgrotto.org

“The Humanitarian Foundation Supreme Council had unrestricted financial reserves of $5,564,566 in 2014, approximately 4.4 times the $1,264,499 in total expenses for the same year. But, the foundation uses interest only to cover dental treatment and administrative expenses.”